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September 22, 2026
Question

Sharing with a Team Hub and Member Role enforcement

  • September 22, 2026
  • 2 replies
  • 14 views

I’m finding situations where documents shared with a Team Hub allow permissions on the document that supersede an individual member’s roles.

 

For example, if a member outside the team hub shares a document with the team, they must provide a permission setting at the time the sharing is executed. Members of the team the document is being shared with has a mix of member roles, some that can edit, others that are view only. I am finding that if the document owner allows edit capabilities during the sharing process, these edit capabilities are applied to all members in the Team Hub and the member’s hub role is not enforced. This means members that should only have view capabilities now have edit privileges.

 

Another way to describe the flow: the project team is sharing a document with the development team. Some of the members of the development team have edit roles, others have view-only. However, in this case, because the project team document is shared with edit permissions, all members of the team can edit even though some should only have view.

 

Are we not sharing documents in the correct manner for this to work properly and inherit the Team Hub member role permissions? This works fine for documents created in the Team Hub, just not when documents are shared with a team.

 

Thank you.

Comments

Humas1985
Lucid Legend Level 10
Lucid Legend Level 10
September 22, 2026

Hi ​@zorg 

It appears that the document-level permission applied during sharing may be granting edit access to all Team Hub members, rather than using each member’s hub role as a permission limit.

For mixed access, you may want to share the document with the appropriate users/groups at the required edit or view level, or manage the document directly within the Team Hub.

To learn more:

Share with collaborators in Lucid – Lucid

Use team hubs in Lucid to collaborate and stay organized – Lucid

Hope this helps !!

Huma || Lucid Legend
zorgAuthor
September 22, 2026

Thank you for the response. The goal of using Teams is to eliminate the need for someone sharing to worry about a team’s access controls. Sharing with individuals destroys the purpose of having a team such that members come and go requiring someone to manage access at a document level, not at a team level.

 

If the only work around is to share individually, this gap should be raised to the product team to evaluate and fix to allow an enterprise sharing model to work at scale.

 

Thank you.