We often go through a documentation lifecycle, where the end of a document’s life is to archive it. In Lucid, this means putting it in a folder called zArchived (to force it to the bottom of folder sorting). This works, however it presents two challenges:
- There is no “Archived” status on a document. Once it’s Complete, that’s it.
- We can’t suppress specific folders from document search, so archived documents often present in searches as ‘real” or “current” documents, when they in fact are far from that.
- The search results page does not list the folder the document is in, so there’s absolutely no indicator whatsoever that the document is not valid anymore.
Ideas
- Provide a new Status, “Archived”, so documents can be set with it to ensure people know not to rely on them for current-day things but rather historical.
- Provide a way to suppress specific document folders from search results.
- Add a “Folder” column to the search results so searchers know where the document resides.
